Career Entrepreneurs

8 Easy Ways to Work Smarter, Not Harder

We live in a world where technology has made us lazy. We spend our days staring at screens instead of working. We work harder because we’re afraid of losing our jobs.

Technology has given us amazing benefits, but it also makes us lazy. Instead of spending our days working, we spend our days staring at computer screens. This means we’re working harder, not smarter.

If you want to work smarter, not harder, then read on. In this article, I’ll share with readers 8 ways to work smarter, not longer. I’ll walk you though these tips step-by-step, so you can implement them immediately.

1. Capture everything externally

When you capture everything externally, it becomes easier to keep track of things down the road. So, whenever you receive something external, take note of who sent it, where it came from, and what was said. Then, at some point in the future, you can go back and review those notes.

This process helps you remember things better, which makes it easier to recall them later. Plus, it saves you time. Instead of trying to remember everything, you just need to refer to your notes.

Your tool for capture can be an app on your phone, a good old notebook, or even a piece of paper.

2. Stop multitasking

Multitasking is a myth. The truth is, we’re not very good at multitasking. If we try to juggle too many things at once, we tend to do worse than people who just concentrate on one task at a time.

That’s because our brains aren’t designed to handle two things at once. Instead, we should focus on one task at a time. So don’t try to do too many things simultaneously. Focus on just one task until it’s done. Then move onto the next task.

3. Batch similar tasks

If you’re working on multiple projects at once, it’s important to batch similar tasks together. Otherwise, you’ll end up wasting valuable time switching back and forth between different projects.

To avoid this problem, group similar tasks together. Instead of writing one blog post every single day, write several blog articles over the course of a few days. This allows you to focus on each project for longer periods of time.

By grouping similar tasks together, you’ll save time and energy. And since you won’t waste time switching back and forth, you’ll actually accomplish more than if you worked on just one project at a time.

4. Work in Time blocks

Time-managing is something that everyone knows they should be doing, but few people actually do. If you’re not careful, you can end up working too hard and burning out before you’ve even begun.

Don’t try to cram everything into every single hour of the day. Instead, divide your tasks up into smaller pieces. Then set aside specific times to complete each task. This helps you stay focused and avoid getting overwhelmed.

When you finish a chunk, reward yourself with something fun. For example, take a short walk, watch a funny YouTube video, or play a quick game of Candy Crush. These small rewards help keep you motivated throughout the day.

5. Track what you’re wasting your time on

If you’re not tracking what you’re wasting your valuable time on, you’re just guessing. And guesswork isn’t going to help you become more productive.

Instead, track every minute of your day. Then use the information to identify where you spend most of your time and energy. Once you’ve identified which parts of your site need improvement, you can focus your attention there.

To begin tracking your time, set aside 15 minutes each morning to record everything you did during the previous 24 hours. This includes:

  • What tasks were completed
  • Who was involved
  • Where you worked
  • The amount of time spent on each task
  • Whether you used technology (e.g., email)
  • Any interruptions

After recording your activities, review your results. Are there any recurring patterns? Do certain tasks take longer than others? Is one person consistently taking too long?

Once you’ve reviewed your daily log, you’ll be able to determine which tasks require more effort and which ones should be eliminated.

By eliminating unnecessary tasks, you’ll free up more time to work on those that truly matter.

6. Learn how to say “no”

When you say “yes”, you agree to take on something that takes away from your ability to focus on what matters most: your family, friends, health, and career. Saying “yes” means you’re agreeing to put aside your priorities and give others priority over yours.

Saying “Yes” doesn’t mean you must agree to every request made by others. However, it means you need to set boundaries for yourself and stick to them. If not, you’ll end up feeling overwhelmed and stressed out.

Say “no” with kindness, politely & firmly . This is the easiest way to say “no”. Simply state your reason for declining the request. Don’t blame anyone or point fingers at them. Instead, simply state your reasons for declining the request.

For example, instead of saying “no” with anger, try saying “no” with kindness by stating your reasons for declining the offer. For example, “Thank you for thinking of me, but I’m already booked.” Or “Thanks for asking, but I’m not interested in that job right now.”

7. Plan the night before

If you’re planning to work late at night, you should plan ahead. Otherwise, you risk getting too tired to complete your tasks.

To avoid working too hard, try planning out your day the night before. It gives you plenty of time before bedtime to review your daily activities and plan for tomorrow.

If you plan ahead, you’ll always be able to get everything done and stay organized. You don’t want to spend valuable time figuring stuff out during the day. Instead, you’ll spend your time completing important tasks.

This strategy works well if you are usually pretty busy during the week. However, if you’re not organized, you may need to plan out your days several weeks in advance.

8. Ask questions early on

Before starting any project, ask yourself if you know enough about it to be able to complete it successfully.

When you’re working on something new, ask yourself:

  • What am I trying to accomplish here?
  • What problem does this solution solve?
  • How will this help me achieve my goals?

And remember, asking questions helps you learn faster than just reading through documentation. So keep asking questions until you understand everything.


In conclusion, when you work hard, you often feel exhausted. When you work smart, however, you can actually enjoy what you’re doing. So why not choose the latter option? It’s always possible to work harder, but it’s usually impossible to work smarter. And if you’re looking to save time, energy and money, then you need to learn how to work smarter instead of harder. In fact, you might even consider changing careers altogether.


5 Impactful Ways to Work Smarter

Working smarter doesn’t mean working harder. In fact, it means working smarter and faster.

We live in a world where technology has made us lazy. We work longer hours, spend less time with our families, and get less sleep than ever before. This is why we need to work smarter instead of just working harder.

If you want to work smarter, here are five impactful ways to do it. Let’s go through each one step by step so you can make them happen in your life right now.

1. Automate and Outsource

If you’re looking for ways to work smarter, not harder, automation is one of the most effective tools available. Automating tasks frees up your time to focus on the things that matter most: building relationships, growing your business, and making a difference in the world.

There are many different kinds of automation software out there, including email autoresponders, web forms, and scheduling systems. The great news is that these programs are incredibly affordable, which means you can try them risk free.

After trying out some of these programs, it’ll become clear just how powerful they can really be. They help you automate repetitive tasks, save time, and grow your business.

When you use automation, you’ll find yourself working smarter, not harder. 

2. Take more breaks & have a short afternoon nap

Breaks are important to keep yourself productive throughout the day. Sometimes we need to take a short vacation from work entirely. After all, there’s nothing wrong with taking a quick nap during the day.

Taking a short nap is a great strategy for recharging your batteries after a long day at work. And it doesn’t have to be just one hour either. Naps lasting anywhere between 15 minutes to 2 hours are beneficial.

If you’re feeling tired, try napping for 20 minutes every two hours. This will help you stay alert and focused throughout the day.

And if you find yourself nodding off mid-day, try taking a 10 minute power nap before lunchtime. Studies show that napping for 10 minutes helps improve concentration and memory. So if you feel sleepy, give it a shot!

3. Eliminate distractions

I’m going to tell you something very important. And it’s this – eliminating distractions is one of the best things you can do to work smarter.

Why is this so? Because eliminating distractions allows you to focus on the task at hand.

Now, there are many different kinds of distractions. Some are physical, mental, and others are emotional.

Physical distractions include things like noise, light, and clutter. Mental distractions include thinking about unrelated topics, daydreaming, and worrying. Emotional distractions include feeling stressed out, angry, sad, etc.

The problem with these distractions is that they take away our ability to concentrate. They distract us from important things, and we waste valuable hours.

Notifications are great tools for keeping track of things. But sometimes we need to turn them off.

If you want to get things done, you need to stay focused. Turn off notifications until you’ve finished what you were working on. Then go back and review your work before responding to any messages.

If you find yourself constantly checking email, social media, and texts, you may be addicted to technology. To break free, try turning off notifications for a week. See how you feel after that.

4. Do work that you’re passionate about

If you’re not passionate about something, chances are you won’t put forth any effort at all. And if you don’t put forth any effort, you’ll never achieve anything worthwhile.

That’s why it’s important to find something that you truly care about. Something that makes you excited every day. A thing that gives you energy and makes you feel good.

If you’re doing things that you really enjoy, you’ll be motivated by them to continue. You’ll feel energized and inspired. You’ll be able to accomplish so much more than anyone could imagine.

And that’s exactly what you need to do to become successful. Find something that you’re passionate and enthusiastic about. Then go out there and make it happen! 

5. Create a routine and follow it consistently

Routine is one of those things that makes life easier. Routine helps us stay focused and productive. But too many routines can become boring and uninspiring.

That’s where consistency comes in. Consistency means following through on your plans and sticking to them every day.

When you’re consistent, you avoid getting distracted and wasting time. And when you’re consistent, you build momentum and achieve results faster than if you were inconsistent.

To stay motivated and consistent, schedule specific times each week to focus on your goals. Then, once you’ve completed your goal, reward yourself with something fun. It helps keep you motivated and gives you a reason for continuing to work hard.

If you find yourself having trouble maintaining consistency, set smaller goals along the way. Each milestone motivates you to reach the next one.

And remember: consistency isn’t just about completing tasks; it’s also about making progress toward your goals. So don’t stop until you complete your entire project.


The way you work has an impact on your productivity, your relationships and even your happiness. This article gives you five tips to help you work smarter. Use these tips to become more productive, build stronger relationships and enjoy greater levels of happiness. By using these tips, employees can increase their productivity and efficiency while working.